WEST MIFFLIN SANITARY SEWER MUNICIPAL AUTHORITY

SPECIAL BOARD MEETING

WEDNESDAY, JUNE 5, 1996

 

MINUTES

 

Present for the meeting were the following members of the Board: Anthony Panichelli, Anthony Topolnak, Donald Trimbath, Cynthia Sullivan and Daniel Davis.

 

A quorum was established with all members of the Board present.

 

1.         Upon motion, second and unanimous vote, the minutes of the organization meeting of May 22, 1996 were approved.

 

2.         Discussion was held regarding engineer’s report of Chester Engineers.

 

Chester will be meeting with A.H. Williams regarding number of sewer system customers.

 

Board anticipated adopting the proposed rates with the understanding that they would likely be adjusted after a rate study is done.

 

Discussion was had about the benefits of a pre-treatment program. Certain customers (such as large industrial customers) cost more - it may be advantageous to surcharge them and build a separate pre-treatment plant.

 

Discussion was had about the reports description of population. There was a population decrease according to 1990 census; SPRPC, however, is projecting population increase. Check with building inspector regarding reviewing new building permits. Population dropping less than the rest of the Mon Valley - West Muffin has new developments and developable parcels.

 

Dye testing - Board or someone needs to get 108 letters out to residents regarding getting illegal connections disconnected. If residents refuse to do it - Authority should be able to file with Magistrates. Authority needs to adopt appropriate resolution - but cannot do it until they take over the sewer system because right now they don’t own it.

 

Letter sent to DEP regarding extension of time for sewer spot reports. Authority would save money if it is done in-house, but it cannot be done by January 1997. Letter requested extension to October 1997. If denied, it would have to go out to bid.

 

Streets Run Water - Flow monitoring project - Chester recommends pulling meters out now so that Authority does not incur any costs. (Was only scheduled to be monitored for one month, but meters are still there.)

3.         Discussion was held regarding proposed form of contract with Chester Engineers.

 

Subcontractors invoices should be attached to Chester’s statement so that Authority can keep track of what is being subcontracted out, who subcontractor is and the costs for the services.

 

Discussion as to who is CAD personnel and cost. Board does not want to pay CAD connect time. Mr. Weiss suggested that Ms. Sullivan and Mr. Davis serve as an ad hoc committee to work out with Chester issues regarding CAD, proposals, contracts, etc. and report back to the Board with the results.

 

4.         Upon motion, second and unanimous vote, Ms. Sullivan and Mr. Davis are to have a meeting with Chester and work out issues on the contract.

 

5.         Upon motion, second and unanimous vote, A.H. Williams is authorized to submit a bond purchase proposal to provide capital funds in the amount of $10,000,000 plus expenses and cost of issuance.

 

6.         Upon motion, second and unanimous vote, the Reimbursement Resolution attached hereto was approved.

 

7.         Upon motion, second and unanimous vote, approval was given for the meeting time for the Authority as first Wednesday of each month at 7:00 p.m.

 

8.         Operations Manager Report (see attached report)

 

On May 23rd, Mr. Hess received permits from DEP regarding New England

facility removing the cyanide limitation. That will save about $1,000.00 per year.

 

Over Memorial Day weekend a line broke and the crew had it replaced in a few hours.

 

Received backhoe and truck equipment, personnel is being trained.

 

Contract was awarded to United Services, Inc. of Cleveland, Ohio to slip line and spot repair the Homeville overflow line per consent order and agreement with

DEP.

 

Mr. Hess sent four employees to bench hall soft start factory to tour the plant and take a course on how to troubleshoot maintenance of the units.

 

60% of spare parts and pumps are at the sewage plant and other 40% should be here in the next two months.

 

OTHER BUSINESS

 

9.         Upon motion, second and unanimous vote, authorization was given for Mr. Hess to get three sealed quotes for the dye testing.

 

10.       Upon motion, second and unanimous vote, authorization was given for Mr. Hess to work out an agreement with the Borough to send out the letter to 108 residents with illegal storm water connections on Borough letterhead. Mr. Weiss will review draft of letter before it goes out.

 

11.       Upon motion, second and unanimous vote, authorization was given to Mr. Hess to hire temporary summer clerk for $5.50 per hour for no more than 90 days.

 

Mr. Wiess suggested that Mr. Sember should talk to the Borough about pulling meters from Street Run Watershed because system is still owned by Borough and not Authority. Mr. Trimbath suggested a letter to the Borough. It was decided that because it is in litigation that Mr. Weiss would talk with Mr. Fetzko.

 

The Chairman asked if there was any public comment.  There being none, there was a motion to adjourn which was seconded and unanimously approved.

 

Respectfully Submitted by:

 

Daniel Davis, Secretary

West Mifflin Sanitary Sewer Municipal Authority