ࡱ> g FbjbjVV 4tr<r<Y>  fffffzzz8Tdzd.jj(mmmccccccc$?egcfL!mmL!L!cffc"+"+"+L!*ffc"+L!c"+"+vZF^PLw<v"[,|cc0d"\${h'@{hXF^F^{hf_|m!"+mmmcc*^mmmdL!L!L!L!{hmmmmmmmmm  ,: Open Arms Area Service Committee  Meeting Minutes March 3, 2011 Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. Officers in attendance Chairperson: Ralph L. Co- chairperson: Marty - absent Secretary: Robin V. Treasurer: Daphne C. Policy and Procedure: Mike B. Chairperson Comments Welcomed everyone to the meeting. Reviewed ground rules of cooperation during the meeting. Has been in touch with the Regional Service Committee concerning issues surrounding the Giveback will discuss in Old Business if necessary. Secretary report Previous months minutes were reviewed and accepted by the body. Received $27.07 in cash from the treasurer to purchase a copy card will turn in receipt at the next ASC meeting in April. Website chairperson Ron T. contacted me prior to the ASC to inform me that he would not be in attendance at this meeting. I have been informed that not everyone is receiving emails sent by the secretary over the month including the ASC minutes. If you are not receiving emails please alert the secretary. Also please respond to any emails sent with confirmation so that I can keep my email list updated. Those sub-committee chairpersons and GSRs absent from the ASC meeting can still submit a report via email to the secretary within one week following the ASC meeting to be included in the minutes. Reports can be emailed (preferred) prior to or soon after the ASC meeting to DeliaDoxie@aol.com. Questions or copies of all documents can be requested verbally or by email. Treasurer report Daphne A. Report for the month of March was submitted. Copies of report were available for all GSRs and sub- committees in attendance. Copies can be supplied upon request. B. As per the report our balance at the close of Februarys meeting was $10,576.27 C. There will not be any donation to the RSC until it is determined whether we need to withhold monies for the next Convention Committee. D. Motion to accept report was made and seconded. Regional Committee Member report Aisha, Alt. RCM Jannette absent A. Helpline has been upgraded to a system that allows volunteers to answer the phone without being in the Helpline office. If going into Manhattan to Helpline office has been preventing you from volunteering to answer the helpline phone, this is no longer an obstacle. For more information on how you can do service for Helpline, please attend the Helpline Committee meeting, which is held at 154 Christopher Street, NYC on the first Monday of every month at 7 PM. If you have questions call 212-929-6262 B. Regional Inventory Workshop will be held during March 12th RSC meeting - RSC Regional weekend March 12-13th. 154 Christopher Street, NYC. 11 AM - 5 PM C. Outstanding Debts To GNYR Service Bodies 1. In 2009, the GNYR RCMs voted to retain a record of the individuals who have stolen funds from the various GNYR entities (Convention Corp, Regional Service Office and RSC). 2. The GNYR has exhausted all avenues in an attempt to recoup these funds. 3. The RCMs prime concern is that no Area of our Region unknowingly allows any of these individuals to do service, particularly where money is concern. 4. The consensus was that this information be added to the Regional minutes for every session until the money is returned. a. Darrilyn S. Owe $900.00 to RSC b. Bari S. owe $3,609.27 RSO c. Shirley(Shelly) M. owe-amount not available still under investigation Convention C. d. Jabar A. owes $145.00 to Convention Corp. D. I did not attend MACLCNA in February. Regional Delegate will give report at Regional Weekend. I will send any new information to Open Arms Secretary. E. Discussion concerning the flier and information that was emailed to the Secretary and forwarded to all GSRs pertaining to the event in Kansas on March 5 and whether this is a true NA function. Stated that she was not knowledgeable concerning this event and it was not discussed at the RSC. Another member informed the body of the reasoning for this event and gave clarification. E. If anyone has questions they can contact me, 845-783-7088, Aisha@frontiernet.net Sub-committee reports . Entertainment and Activities Joey , Chairperson absent, Emirto, E&A Treasurer reported 1. Couples Speaker Jam and Dance on Saturday, March 5, 2011 has been canceled. 2. Next event Bowling, April 9, 2011 at Middletown Lanes. Fliers were made available. Information has also been posted on web site. 3. Midday Break Group requested help from the E& A sub-committee to sponsor a dance in Monticello. 4. meetings are held on the first and third Tuesday of the month at 7:00 pm Lavatos Pizza, 148 Wickham Ave, Middletown All are welcome to attend. Helpline Barry T., Chairperson 1. Have developed a new flier for the Helpline to gain support which is now available. 2. We are in need of support but we are up and running. Hospitals and Institutions Mark M., chairperson 1. We meet on the second Tuesday of each month with the exception of our March meeting which will be held on the third Tuesday due to a church function. 2 There were 12 people in attendance at our last meeting. 3. No literature purchase in the past month Literature - Renee H. Literature sold @ ASC last month $907.17 Literature purchase $424.31 Order copies 14.60 4. Three members had previously ordered tri-plate medallions which were received over the month at a total cost of $150.00 which will be added to the total amount of literature sold 5. We now have available the following: a. All literature in Spanish b. Group readings in wallet size c. New IPs #28 Funding NA Services & #24 Money Matters d. Basic Text and It Works: How & Why Large Print e. All texts in miniature size f. All texts on Audio CD g. Greeting Cards for Anniversaries h. Double Book covers in leather 6. Showed the body the new Purple Key Tags representing Decades Clean which were not approved by the WSO but are being ordered by some Regions and Areas through other vendors. Meeting List Mark.- Chairperson Had 1000 copies of the up-dated meeting list printed Total cost = $81.09 Changes to meeting list a. Meeting held on Thursdays in Newburgh, Grupo Nueva Esperanza has been closed. b. New meeting Bridge to Recovery held on Thursdays in Greenwood Lake has been added to the meeting list c. All meetings that have been meeting at the Clubhouse in Monticello have been moved to the Ted Stoeble Recreation Center/Ambulance Corp, 24 Jefferson St., Monticello (where Back to Basics meets) due to a lack of heat and water in the Clubhouse building. Meeetings include: Keep Coming Back, Mid-day Break, Living Miracles, Time for a Change, and Saturday Night Live. d. Saturday Night Fever has been added back into the meeting list. I was not able to attend the Regional Meeting List Sub-committee meeting this past Saturday but I did email the Chairperson to see if there is anything new I should know about. Reminder new mobile phone capability on the GNYR web site @newyorkna.net I submitted a subscription for the ASC to receive 65 copies of the NA Way periodical. I did not get this in until the last weekend so I dont know if we will get the January issue. Body is reminded to either discard or make changes to older meeting lists so that we can ensure complete information to the newcomer. Requested that any changes or additions to the meeting list be hand written on a list and submitted to him. Policy & Procedure Mike B. 1. We now have a meeting place and time scheduled. We will be meeting on the third Saturday of each month at 6:00 pm at St. Annes Church, ] Rte 94, Washingtonville, prior to the Steps to Life Meeting. All are welcome and encouraged to get involved. 2. We will be submitting a motion for a budget of $50.00 per month to pay for meeting space and necessary supplies. 3. We will update the policy according to the motions that were submitted but never added. 4. We will be bringing motions to this body in the next several months to clarify any confusions and to update policy. 5. I will also be coming to the ASC at 7:00 pm for any GSRs interested in meeting with me in order to get a description of what we do at the ASC and to hand out copies of the updated policy. Public Information Laura V., Chairperson 1. We completed a mass follow-up mailing to all of the high schools in Orange and Dutchess counties. 2. Still working on our Public Service Announcement 3. We have two upcoming presentations at Middletown Addiction Crisis Center and at Veritas Treatment Facility in Port Jervis. 4. We are planning a workshop would like for it to be a joint venture with other sub-committees and E&A with a target date in April. Addressed question concerning involving the ASC administrative body to encourage members to serve at the ASC. 5. Turned in receipts to the treasurer for funds received. 6. Addressed concerns from the floor pertaining to the list of contacts given in the Sullivan County area. Stated that she would look further into contacting those individuals. 6. We can always use more support all are welcome fliers available. H. Website Ron T., chairperson absent report submitted via email. 1. posted the flyer for the Speaker Jam on Saturday, March 5th,2010 and it was eventually canceled. 2. Monitoring the site for hits or viewers and accepting all feedback about the site and correcting mistakes. Thank you the commentaries from the people who called. 3. Continuing to post information as it comes in from all chairs and GSRs. 4. Put up flyer for the Bowling event. 5. In communication with meeting list, Chairperson, Treasurer and E&A for all new information. 6. Brainstorming new ideas for the site, if there is any suggestions for the site please contact us via in person/ email or your webmaster at 845-837- 9426 or jediru2@yahoo.com. I. Hospitality Hassina 1. No written report Old Business Open commitments Co-secretary - Bob S. was nominated but will need to attend two consecutive ASC meetings before he can be voted in. Co-treasurer Speaker Exchange/Homebound/Outreach Chairperson B. Giveback funds Dione M. reporting 1. Submitted receipts and report totaling $1,111.30 for expenses incurred from this event. 2. Body agreed to pay her the amount of $111.30 over the $1,000.00 she received initially. Check is to be given to the secretary and then passed on the Dione over the month. 3. Discussion concerning whether this event was ever passed by the GSRs. Policy Chairperson stated that there were many mistakes made throughout and we need to learn from them and move on. Discussion ended. 4. Discussion on other supplies left over from the Giveback that need to be turned over to the ASC which included; coffee pot and supplies, gift baskets, and sterno sets. C. Merchandise leftover from CC Merchandise sub-committee being held by Jasmine J at her home. 1. Thongs 11 2. Frames 9 3. Greeting cards 34 4. T-shirt, Elevator is Broken XL 5 5. T-shirt, Elevator is Broken L 1 6. T-shirt, Elevator is Broken 3X 2 7 T-shirt Basic 3X 3 8. T-shirt, Face Everything L 2 9. T-shirt, Face Everything 2X 1 10. T-shirt, Face Everything XL 3 11. T-shirts, Dont give up 3X 3 12. T-shirts, Dont give up 2X 2 13. T-shirts, Dont give up XL 2 14. Bags - 8 New Business Motions Voting Quorum To start up our Convention Committee for our next convention to be held in 2012. Intent: to Celebrate recovery and carry our message. Author: Barry T. Helpline Chairperson, Second Sal D. Keys to Success GSR Result: to go back to groups for group vote. Policy Change - To allot the Policy and Procedure sub-committee a budget of up to $50.00 per month for expenses accrued in performing their duties.. Intent: to allow policy to be updated and supplied to the GSRs. Author: Mike B. Policy Chairperson, Second Ralph P . Change or Die GSR. Result: passed unanimous Group Reports Twenty-five GSRs in attendance with twenty reports submitted. 3-7-11 in Montgomery GSR: Glenn D. Celebrations: Pam 3yrs Donation: $4.75 Group could use support has open positions. Change or Die GSR: Ralph P. Celebrations: Roberto. 18 yrs Donation: $0.00 Step and Traditions read from It Works: How and Why. Group will be holding a 25th year group anniversary celebration in June. Freedom from Bondage GSR: none Ann C. reporting Celebrations: none Donation: none Group is in jeopardy of closing due to low attendance and lack of trusted servants needs support. Just 4 Today GSR: Gwen O. Celebrations: none Donation $40.00 Keys to Success GSR: Sal D. Celebrations: none Donation: $23.00 Kickin It Live (Gut level) GSR: Jennifer J. Celebrations: none Donation: $0.00 Last Chance GSR: Kelly R. Celebrations: none Donation: $33.55 Group needs lots of support secretary position open. Living Miracles GSR: Marsha K. Celebrations: Marsha K 4 yrs Donation: $0.00 needs support Men on Point GSR: Bob W. Celebrations: none Donation: $20.00 Miracle of Change GSR: Roy H. Celebrations: Scott 5 yrs, Gennady 8 yrs, Roy 17 yrs Donation: $0.00 Needs support No Matter What GSR: Ava D. Celebrations: none Donation: $0.00 Meeting time change 3:00 4:00 pm need support and trusted servants Reach Out GSR: John M. Celebrations: none Donation: $0.00 Need support and trusted servants Recovery by the River GSR: James T. Celebrations: none Donation: $30.00 Recovery in the Afternoon GSR: Joel B. Celebrations: none Donation: New Meeting - Need support and trusted servants O. Reflections GSR: Cory M. Celebrations: Cory M 4 yrs, Bruce 4 yrs Donation: $0.00 P. Saturday Morning Awakenings GSR: Adrian B. Celebrations: Nettie 18 yrs, Terry 15 yrs Donation: $30.81 have open commitments Q. Saturday Night Beginners GSR: Pam M. Celebrations: none Donation: $0.00 R. Saturday Night Fever GSR: Allison Celebrations: None Donation: None Changed format Basic Text Book Study 2nd and 4th weeks, open discussion on other weeks. S. Steps on Sunday GSR: Ann Celebrations: Laura 23 yrs Donation: $5.00 T. Steps to Life GSR: Alexis B. Celebrations: none Donation: $0.00 Attendance well have newcomers from RC Ward attending weekly. U. Time for a Change GSR: Hassina Celebrations: none Donation: $0.00 need support V. Turn It Over GSR: Fred J. Celebrations: none Donation $0.00 Needs support low attendance. W. Up Front GSR: Ray L. Celebrations: none Donation: $8.00 X Wednesday Night Newcomers GSR: Howard R. Celebrations: none Donation: $0.00 Y. Youth in Recovery GSR: Mike G. Celebrations: Donation: $10.00. needs support and trusted servants treasurer and possibly a new GSR. Closing 9:20 In loving service, Robin V.     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