ࡱ> y +<bjbj 4d{{38:LT($J111$111^~'`$Ǹ Kf߁hmҗ0Gޝ!ޝ''ޝE( 1 x.ޝ : Open Arms Area Service Committee  Meeting Minutes June 7, 2012 Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. Administrative Body Reports Attendance Chairperson: John M. Vice- chairperson: Marty C. Secretary: Robin V. Treasurer: Open Co-Treasurer: Alexis B. RCM: Dan H. Alt. RCM: Eileen C. Policy and Procedure: Mike B. Chairperson Comments Welcomed all to the June, 2012 ASC meeting Reminded the body of the fact there is a lot of business to cover this evening due to elections. Asked that any discussion and comments be brief and to the point. Welcomed new GSRs and asked them to introduce themselves to the body, Alerted them to the GSR orientation held prior to the ASC meeting each month and instructed them to ask questions at any time during the meeting. Reminded GSRs to use motion sheets to submit motions to the body and to have them submitted prior to the start of Old Business. Secretary Report Robin V. Asked the body to review their perspective Group and Sub-committee reports for errors and accuracy. Previous months minutes were reviewed and accepted by the body. Body was reminded and encouraged to refer to the Open Arms website for current and archived minutes as needed. Openarmsarea.com email = secretary@openarmsarea.com Treasurer report Alexis B. co-treasurer No written report submitted Gave a verbal report to the body and promised to send a report to the secretary via email. Regional Committee Member report Dan H. Alt. RCM Jannette See attached We were given a choice of four different logos for the GNYR to be voted/commented on which will be posted on our website. Policy & Procedure Mike Policy is completely up to date and has been posted on the web site. Stated that the sub-committee has not met in several months due to lack of support. Didnt feel it necessary to pay rent expenses. I am grateful to have served at the Area level once again, and when I am recharged, and rejuvenated I will surely return to do more service again. Sub-committee reports Entertainment and Activities Chairperson Tom W Sub-committee is dormant at this time, expecting a transition of leadership. Fliers were made available for the Rafting, Canoe and Camping Trip being held on June 30, 2012 in conjunction with the Mid-Hudson Area. (Fliers are also available on our web site) Deposit of $150.00 was sent to Landers Campground as a deposit = of total deposit of $300.00. Ticket Sales for this event have been slow. We have requests form newcomers for tickets. Please pass the word and book your trip early please. Also, please consider donating for the newcomers. Current bank balance = $150.00 Thank you for allowing me to serve in this capacity. Helpline Barry T., Co-Chairperson - reporting Currently there are four consistent members who man the phone lines We still need support interested parties will need to attend our meeting. Hospitals and Institutions Mark M., chairperson absent, Roy H. co-chair reporting Sub-committee has changed their meeting day to the first Wednesday of the month Due to the July 4 holiday we will be meeting on the first Tuesday in July. 10 members in attendance at meeting. We purchased $202.65 in literature. We have open commitments at Fishkill Correctional, Otisville Correctional, Orange County Jail Men & Women, R.C. Ward women, Sponsors Corner, and Restart (beginning in Sept.) Literature - James T. Literature sales 4/5/12 $1,172.50 Literature order for May. $903.60 There are no items on backorder. All specialty items (Bi-plate & Tri-plate medallions, etc) must be ordered in advance as it would not be prudent to carry them. We have developed a new order form for specialty items. Order forms are now available on the area web site can be downloaded and printed. My commitment as the ASC Literature Chairperson is over I will not be able to continue in this capacity. Thank you for allowing me to serve. Meeting List -Glenn D. Copies of the meeting list were made available Invoice for printing costs was submitted to the treasurer in the amount of $75.00 Made three changes on this months list. Monday night meeting in Beacon has been changed to Pay It Forward from Last Chance with a format change to O/B/T. Changed to format to Kick It in Goshen and updated the night that the H&I sub-committee meets. Email changes to meetinglist@openarmsarea.com Thank you for allowing my to serve in this capacity. Public Information Laura V., Chairperson - absent No report submitted Speaker Exchange/Outreach/Homebound OPEN Web site Ron T. Updated Meeting List, and Policy, posted ASC minutes and CAR Report decisions. Continue to post all fliers submitted from our area and the Region. Old Business A. Open commitments Policy & Procedure Chairperson Public Information Co-secretary Co-treasurer B Tabled Motions Q=23 The Administrative Body meeting that will meet quarterly will be at an open facility and open to all members to attend, and that the minutes will be published as well. Intent: NA Unity and for members to be involved. Amendment: those in attendance not of the Administrative Body can not have a voice. Author: Gina B. GSR Second: Michelle C. GSR Result: 20/0/3 Passed Entertainment & Activities sub-committee submit a three month calendar of events in advance for area approval. Intent: to have support and organization. Amendment: to submit a six month calendar. Author: Gina B. GSR, Second: Tara ? Result: 9/6/8 Failed That all sub-committees and ad hoc committees executive body positions be brought to Area for approval of candidates wishing to fill those positions. Intent: To foster the seventh and forth traditions. Author: Liana R. - GSR Second: Howard R. GSR Result: 4/8/11 Failed New Business Motions Housekeeping/Financial: To cover the expens of the RCM to attend the BOD meeting one time per month on the last Saturday of the month. Intent: to allow the RCM to fulfill her responsibilities Amendment: to not exceed $75.00 Author: Eileen C. RCM Second: Ray S. GSR. Result: Back to groups. There are several GNYRSC motions that need to be voted on. Please see the RCM report attached. Elections Q = 21 ASC Chairperson no election was necessary because this is two year commitment of the Vice-chairperson who becomes the Chairperson automatically in his second year. Marty C. moved into this position ASC Vice-Chairperson Glenn D. unanimous through acclimation Secretary Robin V. re-elected unanimous through acclimation Co secretary = OPEN Treasurer Gina B. passed 12/9/0 Co-treasurer - OPEN RCM Eileen C. passed unanimous through acclimation Alt RCM Jack H. passed unanimous through acclimation Policy & Procedure OPEN Change in Quorum Q = 17 Entertainment and Activities Nettie H. - passed 16/1/0 Hospitals & Institutions Roy H. passed unanimous through acclimation Helpline Barry T. passed unanimous through acclimation Literature Stefan D. passed unanimous through acclimation Meeting List Candi C. passed unanimous through acclimation Public Information OPEN Speaker Exchange/Outreach/Homebound - OPEN Website Ron T. passed unanimous through acclimation Hospitality Howard R. passed unanimous through acclimation Group Reports The following is developed through submitted reports: All noon meetings in Goshen GSR: Barbara T. Celebrations: June 27 (?) Barbara T. 27 yrs, Angel 21 yrs. Donation $88.00 3-7-11 in Montgomery GSR: Glenn D. reporting Celebrations: none Donation: $10.50 In need of trusted servants, Attendance has gone up doing well. A New Way of Life - GSR: Nettie H. - Celebrations: Ronnie - 11yrs Donations: $16.52 A Womens Time For Change GSR: Ronzette B. Celebrations: Eileen C - 10 yrs Donations: $0.00 Back from the Grave GSR: Stefan D. Celebrations: Gerrard - 11 yrs, Donations: $0.00 Clean & Crazy- GSR: Sandy C. Celebrations: Michele - 2yrs Donations: $22.00, Innervisions GSR: Dave W. reporting Celebrations: Dave 7 yrs, Rob 25 yrs Donation: $71.35 It Works How & Why- GSR: Eminent Celebrations: Eminent - 14 yrs, Kenny - 12 yrs. Donations: $0.00 Hosting a speaker jam August 11, 2012 @ Fancher Davidge Park 10:00 5:00 Just for Today GSR: Ray S. Celebrations: Lynn 1 yr, Otis 8 yrs Donation: $100.00 Keys to Success GSR: Michelle C. Celebrations: Group Anniversary 6/28 Donations: $0.00 Kick It - GSR: Jack H. Celebrations: Megan 3 yrs Donations: $4.00 Needs support. Church function on 6/14 meeting will not begin until 8:15 pm for that day. Kickin It Live (Gut Level) GSR: Ronzette - reporting Celebrations: Jen - 6 yrs, Malcolm 8 yrs Donations: $0.00. Living Miracles GSR: Marsha K. Celebrations: Edward 1 yr. Donation: $3.00 Men on Point GSR: Pat H Celebrations: Bob W. 22 yrs Donations: $0.00 Mid day Break GSR: Flavio L. Celebrations: none Donation : $5.00 need trusted servants Miracle of Change GSR: Roy H. Celebrations: none Donations: $0.00 Needs support. Pay It Forward GSR: Lou F. Celebrations: none Donations: $15.00 Reach Out GSR: Jaclyn E. Celebrations: Israel 2 yrs Donations: $0.00 Recovery by the River GSR: James B. stepping down this month Celebrations: Group Anniversary 6/28, Trista 14 yrs, Rick 4 yrs to be held on 6/21. Donations: $5.00 Reflections GSR: Jasmine J. reporting (?) Celebrations: none Donation: $0.00 need to obtain a certificate of insurance for this group. Saturday Night Fever GSR: Jimmy K. Celebrations: Baby Mike 6 yrs, Larry 4 yrs Donations: $32.00 Some Are Sicker Than Others GSR: Aaron G. Celebrations: none Donations: $18.00 Steps to Life GSR: Gina B. Celebrations: none Donations: $40.00 Time for a Change GSR: Hassina B. Celebrations: none Donations: $0.00. Wednesday Night Newcomers GSR: Howard R. Celebrations: Donations: $5.50 Woman to Woman GSR: Hassina B. - reporting Celebrations: none Donations: $0.00 Youth in Recovery GSR: Nancy M. Celebrations: none Donation: $23.00 Meeting Closed 9:32pm In loving service, Robin V. Open Arms Area of RCM Report to ASC 05.03.12 The Greater New York Region Service Conference (GNYRSC) meets in daylong sessions on both Saturday and Sunday of the third full weekend of the month (05/19/12 & 05/20/12), at the Regional Service Office, 154 Christopher Street, New York, NY. From the GNYRSC to the ASC Every single GNYRSC standing committee is in need of trusted servants. Only a few of the subcommittees have vice-chairs and secretaries. Please seriously consider doing service to NA at the Regional level. As we meet here tonight, our Regional Delegate and Regional Delegate Too are participating in the 31st World Service Conference of Narcotics Anonymous in Woodland Hills, California. From the ASC to the GNYRSC Motion is to be voted upon to authorize the GNYRSC to host a gathering of all of the Regions Area administrative bodies on a date to be determined. The intent is to foster unity and to identify ways in which the Region can help the Areas, and to form better lines of communication. Motion is to be voted upon to clarify how and when revolving funds are reconciled at the end of a subcommittee chairperson's term, by amending paragraph 3G of Financial policies to read as indicated in the attached Proposed Amended Financial Motion. (Unfortunately, the page from existing Regional Policy that was attached to last months RCM Report was not transmitted to GSRs as part of the ASC Meeting Minutes; nor was it posted to www.openarmsarea.com.) Motion is to be voted upon to change the clean time requirement for Public Information Committee Chair from 3 years to 5 years, in an attempt to ensure adequate experience and recovery stability for this position, due to its importance in NA's reputation in the Region. Motion is to be voted upon to provide the means for Regional committees to use video conferencing technologies to conduct business, hopefully improving participation and reducing costs associated with traveling to meet in person, through allocation of $468.00 from RSC funds for an annual subscription to a videoconferencing service (Go To Meeting/Webex). Motion is to be voted upon to rescind Motion #4 of May 15, 2011, and to amend the Treasurer Policy #4 to be capped at $250., and so rescind an unclear policy and put a financial cap on what was the original policy that would allow up to $250 reimbursement for any trusted servant of the RSC" for reasonable travel expenses, including hotel tax and gasoline. Vote will be taken to adopt (or reject) proposed Regional Entertainment & Activities and Public Information subcommittee policies. (Unfortunately, these proposed policies were attached to last months RCM Report, but were not transmitted to GSRs as part of the ASC Meeting Minutes; nor were they posted to www.openarmsarea.com.) Submitted by: Dan H., RCM 2ServeNA@gmail.com     OAASC minutes June 7, 2012 page  PAGE 1 of  NUMPAGES 6   !"#+239?OUVXY   % & > ? 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