ࡱ>  @ >:bjbjVV (\r<r<1PPPP'''8&(<b(Db(((((()))3b5b5b5b5b5b5b$cReYbT0))T0T0YbPP((nb666T0fPl((3b6T03b66[0,^(( c_ܨ'1)]$3bb0bM]|f4|fH^TP6PPPP^Z|fW_)G+6c,G- )))YbYb*6*Open Arms Area Service Committee  Meeting Minutes October 7, 2010 Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. Officers in attendance Chairperson: Ralph L. Co- chairperson: vacant Secretary: Robin V. Treasurer: Daphne C. Policy and Procedure: Brenda K. Chairperson Comments Apologized for not arriving earlier to have the meeting he scheduled at the last ASC meeting to discuss how the ASC meeting can be more efficient and effective. Would like to reschedule for November. Stated concerns about low attendance and trusted servants not showing up to honor their commitments. Seeking suggestions as to how to get members to commit to service. Secretary report Previous months minutes were reviewed and accepted by the body. All GSRs and sub-committee chairs are reminded to give all reports in writing to the secretary in order to be included in the minutes. Reports can be emailed prior to the ASC to DeliaDoxie@aol.com. Questions, or copies of all documents can be requested verbally or by email. Treasurer report Daphne A. Reports for the months of August and September were submitted. Copies were available for all GSRs and sub-committees in attendance. Copies can be supplied upon request. B. As per the report our balance at the close of Septembers meeting was $679.08 with a prudent reserve of $1,650.00. Regional Committee Member report Aisha - absent. Sent report via email and is as follows: Due to a conflict in my schedule I will not be in attendance for Area meeting, my sincere apology. Regional weekend was held on Sept. 11-12, 2010, 154 Christopher St. NYC. Motions for GSRs to take back to their groups are attached to this report. I would like to have votes on these Motions by our next Area meeting in November, Regional weekend is November 13-14, RCMs are expected to bring their Area conscious on these motions (copies made and distributed at the ASC). Correction to the web address for Meeting list/Website motion #1, address is http://v2.newyorkna.org The matter concerning theft of funds and civil lawsuit against Bari S. has finally been settled. Alphonso T. Chairperson for RSO attended Civil Court for petition against Bari Stewart (former Director RSO). Bari did not appear, Arbitrator heard case. RSO received judgment and was rewarded a total judgment against Bari for $3,526.26, there is a Lien on her assets and any job she may have in the future, unfortunately she is on public assistance at this time. I would like to remind all subcommittee Chairs, in acceptance of their commitment attending Regional Committee meetings is a requirement, (Open Arms policy, page 6), if you can not attend send a report , there has been a great deal of conflict in events planning such as Conventions, Speaker Jams and workshops in Greater NY Region, for Unity purposes we need to improve our communication skills. Nominations for open commitments were held which is attached to my report (copies made and distributed at the ASC). RSC meeting minutes were also supplied via email and can be obtained upon request from the ASC secretary. Convention Committee Report Liana, chairperson absent.. reported. Brenda K submitted written report (see attached) Convention banner was presented to the body. Committee is still seeking previous convention banners. Question concerning Hospitals & Institutions and Public Information sub-committees attending the convention and if there was a press statement for the convention available. Response was given stating that the Convention Information sub-committee would be handling these areas. Sub-committee reports Entertainment and Activities Joey, Chairperson 1. We will meet next Monday to discuss policy and calendar events for upcoming E&A events and to provide the best possible service for our community. 2. All are welcome to attend on Monday at Paesanos Pizza, 148 Wickham Ave, Middletown. 3. Presented and distributed flyer for the Halloween Monsters Ball on October 30, 2010. Helpline Barry T., Chairperson 1. Meet the third Monday of each month @ St. Andrews Church, South Ave, Beacon 2. we are in need of more members with new ideas 3. All is well. Hospitals and Institutions John M., chairperson - absent No report submitted. Literature - Renee H. Literature sold last month = $806.03 Literature purchase = $679.49 The Convention Corp ordered two Limited Edition Basic Text @ $30.00 each, they are no longer available. I also sold one tri-plated coin for $30.00 Ordered more Spanish literature including: Basic Text, Just for Today, Step Working Guide, It Works: How and Why, and Key tags. The Spanish group bought all of the key tags I had available in September. Ordered Gift Edition Basic Texts, greeting cards, and the Anniversary medallion up to 35 years. Had special orders for tri-plate coins. Submitted form to be completed by the ASC Administrative body. Meeting List Mark.- Chairperson Had 1000 copies of the up-dated meeting list printed plus 500 copies to be donated to the Convention Committee Total cost = $113.53 invoice submitted to the treasurer. Submitted receipt from September expenses = $98.44 It was decided that the MHA and LHA meeting lists be printed every three months. Requested that any changes or additions to the meeting list be hand written on a list and submitted to him. Updated meeting list was submitted to the Website Chairperson for update to the website. Both the Regional and NAWS websites have been updated. Policy & Procedure Brenda K. 1. Reviewed the policy submitted by Events & Activities sub-committee. Provided E& A chairperson with recommendations to clarify policy. 2. Attended the last Convention Committee meeting to consult on policy adherence within the CC. Public Information Laura V., Chairperson - absent 1. Barry T. reporting 2. We meet the third Monday of the month @ 7:30 pm @ Saint Andrews Church in Beacon. 3. Planning a learning day no set date as of yet.. 4. New poster sample was presented to the body. 5. Reminded the body to include website information on all flyers and posters. 5. Will be attending the Regional Public Information Learning Day on October 9. 6. Verbally stated they have purchased a folding table for their committee. 7. Requested that members help with a poster drive. H. Website Ron T., chairperson 1. Reviewed prices on website between Go-Daddy and Homestead. We found Homestead less expensive 2. Will submit a motion to change our website policy concerning posting names and numbers on flyers and in ASC minutes. 3. We asked committees to submit a flyer on information to post their meeting date on the website. 4. Currently working with other sub-committees to keep everything up to date and possible listing the website address on flyers. I. Hospitality Howard B. (acting) 1. No written report 2. Verbally announced that the facility asked that all furniture be returned to their proper places and original positions. Also to make sure that all interior and exterior doors are locked and alarm is set. Administrative body consulted with the facility contact for clarity. Old Business Open commitments Co-Chairperson - ASC Alternate RCM Co-secretary (Bob S. being considered) Co-treasurer Speaker Exchange/Homebound Chairperson Hospitality (Howard continues to hold this on a temporary basis) New Business Nominations 1. Barry T. nominated Kevin B. for the Speaker Exchange Chairperson position. Kevin respectfully declined. Motions Quorum = 25 Policy Change: To provide a budget to the secretary to have copies of meeting minutes mailed to active GSRs that do not have access to email. Intent: To ensure that all ASC information gets to all groups. Author: Robin V. ASC secretary Second: Mark H. Meeting List chairperson. Amendment: (added) to be provided upon request. Voting result: passed 23/2 Policy Change to Website policy: To amend the website policy concerning names being posted on the website first names only and contact numbers. (current policy states that names can not be posted) Intent: to keep the website up to date with flyers and ASC meeting minutes, etc. Author: Ron T. website chairperson, Second: Kevin B. GSR. Voting Result: tabled for group vote. Request that the ASC make available two cases (30 books) of Basic Text on a consignment basis to the Convention Committee. CC will return any remaining books and reimburse the ASC for any books distributed. Intent: to hand out to the newcomers with 30 days or less at the Convention during the Clean Time Countdown. Author: Brenda K. Policy chairperson, Second: Jannetta Voting Result: passed 25/25 Request the ASC donate 500 meeting lists to the Convention Committee. Intent: to pass out meeting lists at the convention to inform any addict of meeting held in the Open Arms Area. Author: Brenda K. Policy chairperson, Second: Jannett GSR Voting Result: passed 25/25 Request OAA Literature chairperson or other representative attend convention and provide literature to sell to attendees. Intent: to further spread NA literature among community. Author: Brenda K. Policy chairperson, Second: Jannetta Voting Result: passed 25/25 Request that the Convention Committee host a Give Back event/party at a cost of $2,000.00. Monies will be held back from any proceeds created at the convention only after all convention expenses are paid including the return of start-up money to the ASC. In the event that there is not enough money to cover the cost of this event the event will be cancelled. Intent: to thank our area for their support of the convention. Author: Dione M. CC Fundraising and Events chairperson Second: ?? Voting result: tabled for group vote. Group Reports Twenty-five GSRs in attendance with twenty-two reports submitted. Below are reports submitted in writing. A New Way of Life GSR: Michelle H. Celebrations: none Donation: $61.20 Group is doing well. Step and tradition meeting A Spiritual Journey GSR: Brenda K. Celebrations: none Donation $15:00 We always meet , even on holidays. Womens JFT Topic. Change or Die GSR: Billy K.. Celebrations: none Donation: $29.00 Freedom From Bondage GSR: none Ann C. reporting Celebrations: none Donation: $5.00 Womens topic meeting. Need GSR and coffee maker Hope Without Dope GSR: Larry H. Celebrations: Mike 4 yrs Donation: $0.00 All is well, good attendance. Innervisions GSR: Laura S. Celebrations: Marty - 16 yrs. Donation: $11.00 It Works: How and Why GSR: Jannett Celebrations: Jack 3 yrs, someone 4 yrs Donation: $0.00 Keys to Success GSR: Sal D. Celebrations: Sal D. 3 yrs Donation: ? Kickin It Live (Gut Level) GSR: Jennifer J. Celebrations: Holly 7 yrs Donation: $0.00 Kick It GSR: Jack H.. Celebrations: none Donation: $7.00 Living Miracles GSR: Marsha Celebrations: Rodney 2 yrs, Michael 2 yrs Donation: $.00 Need support members to take service commitments. Men on Point GSR: Roberto D. Celebrations: Eddie 22 yrs Donation: $36.00 Active group, all positions filled, good attendance. Midday Break GSR: Flavio L. Celebrations: none Donation: $0.00 need more members Recovery by the River GSR: James T. Celebrations: James T. 11 yrs Donation: $10.00 Relationships GSR: Regina C. Celebrations: none Donation: $20.00 All is well, voted for new GSR, treasurer has changed after 4 years of service. Saturday Night Live GSR: Rodney C Celebrations: none Donation: $0.00 Needs speakers on traditions etc. Some are Sicker Than Others GSR: Barry T. Celebrations: Donation: $0.00 All is well. Spiritually Connected GSR: Ellen Celebrations: none Donation: $5.00 Group attendance has increased. This group is not in receipt of the NA Way magazine. Steps on Sunday GSR: Ann Celebrations: none Donation: $5.00 Group needs support with positions filled. Needs speakers on steps. Turn it Over GSR: Freddy J. Celebrations: none Donation: $15.31 Group needs support. Wednesday Night Newcomers GSR: Howard R. Celebrations: Evelyn 4 yrs, Howard 3 yrs Donation: $20.00 Women Tackling Change GSR: Bridgette C. Celebrations: none Donation: $10.00. Need support with outside speakers. Closing ?? In Loving Service Robin V. OAASC minutes October 7, 2010 page PAGE 1 of  NUMPAGES 5   !"#+23<BCDSYZ]   . / ; D E | D E   ' 3 ? 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