ࡱ>  @ ?bjbjVV (jr<r<6PPPPh*h*h*8*L*\jT+T+(|+|+|+[,[,[,-j/j/j/j/j/j/j$kRmSj4W,[,44SjPP|+|+hj&>&>&>4*Pl|+|+-j&>4-j&>&>c0,f|+H+ I?h*(6d$-j~j0jdvn:vnHfd`@PPPPfzvnf0[,Y.l&>/$0[,[,[,SjSj$ D =($ Open Arms Area Service Committee  Meeting Minutes November 4, 2010 Meeting opened @ 7:30pm, by the secretary, with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. Officers in attendance Chairperson: Ralph L. Co- chairperson: vacant Secretary: Robin V. Treasurer: Daphne C. Policy and Procedure: Brenda K. Chairperson Comments Apologized for his tardiness to this meeting Informed the body that the treasurer would be in attendance for this meeting but would also be tardy. Secretary report Previous months minutes were reviewed and accepted by the body. All GSRs and sub-committee chairs are reminded to give all reports in writing to the secretary in order to be included in the minutes. Reports can be emailed (preferred) prior to the ASC to DeliaDoxie@aol.com. Questions, or copies of all documents can be requested verbally or by email. Treasurer report Daphne A. Report for the month of October weas submitted. Copies were available for all GSRs and sub-committees in attendance. Copies can be supplied upon request. B. As per the report our balance at the close of Octobers meeting was $3,303.79 Which includes a prudent reserve of $1,650.00. C. Motion to donate $303.79 to the GNYRSC was made and excepted by the body. D. Motion to accept report was made and seconded. Regional Committee Member report Aisha A. Regional weekend is scheduled for November 12-13, 2010, 154 Christopher St. B. No new information from Regional office. C. I will need votes on Motions from GSRs which was in my last report in October. RCMs are expected to have these votes for Regional weekend. D. I would like to remind all subcommittee Chairs, in acceptance of their commitment attending Regional Committee meetings is a requirement, (Open Arms policy, page 6), if you can not attend send a report, there has been a great deal of conflict in events planning such as Conventions, Speaker Jams and workshops in Greater NY Region, for Unity purposes we need to improve our communication skills. E. Nominations for Regional open commitments where sent in October report. F. If anyone has questions they can contact me, 845-783-7088, Aisha@frontiernet.net Convention Committee Report Written report was submitted by the CC co-chairperson and read to the body by Bob S CC secretary. Copies are available upon request. Highlights 1. Facility was satisfied with the convention as a whole and discussions concerning using this facility for the next OAA Convention was initiated. 2. approximately 600 registration packages were purchased and assembled prior to the convention which were divided up between several components of registrars which was enough to satisfy all attendees. No NA member was turned away from the convention. 3. Programming had some miscommunication with some speakers, the CC apologized to those affected and will make every effort to ensure there is not a repeat of this at the next convention. 4. All financial liabilities and obligations were satisfied treasurer will submit report. 5. Give Back event will be held (upon approval by the ASC) on Dec. 11, 2010. This will be a totally free event beginning with a Speaker Jam and ending with a dance. Food will also be served. Request an amount of $2,000.00 to be held back from the CC donation to the ASC to cover the cost of this event motion to be discussed in Old Business. 6. The next CC meeting will be held February 15, 2011 at 7:00 pm at St. Thomas Episcopal Church, New Windsor to begin the process of planning the next convention in 2012 (?) D. Treasurer report 1. full report available upon request. 2. Current balance in CC account $13,493.64 Deduct seed money for next convention - 7,500.00 Deduct for Give Back Event - 2,000.00 Amount donated to the ASC (check) 3,993.64 E. Questions and Concerns 1. Grievance concerning complaint of a newcomer being turned away at the convention for a lack of registration fee was addressed. Many stated that the Convention Information Chairperson did an excellent job assuring that no addict was turned away. 2. ASC chairperson stated his concerns about the conflicts and negative reactions he witnessed when he attended CC meetings. He reminded the body that we need to serve humbly and have fun doing service rather than conflict with each other. Sub-committee reports Entertainment and Activities Joey, Chairperson absent, Jannetta reporting 1. We met Monday 11/1/10 to discuss calendar for upcoming E&A events 2. Next event will be a New Years Eve dance flyers submitted and distributed available upon request. 3. Will be holding a Red & White affair in February and a Comedy show in March. (more will be revealed) 4. Financial report Cost of bus to Convention $400.00 Hall rental for Halloween dance 100.00 Cost of flyers printing 10.00 Current balance $586.24 5. Next meeting will be on Monday, December 6, 2010 at 7:00 pm Paesanos Pizza, 148 Wickham Ave, Middletown All are welcome to attend 6. Questions concerning Halloween Dance attendance and financial accounting. Jannetta had no information and would address this at their next meeting to report back to the ASC in December. 7. Discussion and concerns about the buses to the convention not being utilized body requested clarification. Member stated that their was a lack of advertising; many were not aware of this service. Helpline Barry T., Chairperson - absent 1. No report submitted. Hospitals and Institutions John M., chairperson 1. Regional Vice-chairperson is stepping down from his position which will be open. 2. Literature purchase = $158.53 3. We are always seeking support. 4. Question concerning Learning Day was addressed. Chairperson stated that he will be stepping down as of December, 2010 and will turn this responsibility over to the new chairperson. Literature - Renee H. Literature sold @ ASC last month $1,563.34 Convention Sales and sales @ noon meetings 646.70 Literature purchase 2,914.34 Order copies and receipt book 17.64 Thirty-five Basic Text were returned to this committee from the CC Limited Addition Basic Text is no longer available. Gift Addition is available for $35.00 Also have JFT Gift Addition - $18.00, Medallion - $9.00, Miracles can Happen - $30.00 and Antique Medallions - $9.00 Spanish literature available Have IP racks in different sizes, Literature on CD, and Miniature books available Is seeking a co-chairperson and help with transporting and setting up literature at the ASC and other events. Meeting List Mark.- Chairperson Had 1000 copies of the up-dated meeting list printed Total cost = $81.00 Changes to meeting list a. Change of Die II is changing their name and format to The Miracle of Change with a rotating format They will continue to meet at the same location but have changed their meeting time to 7:00 8:00 PM. b. Convention Committee will not be meeting again until February, 2011 please cross their meeting time and place off of the meeting list before distributing. c. Public Information and Helpline will meet in the Yellow room. Attendees are to enter the front of the building (South Ave). Body is reminded to either discard or make changes to older meeting lists so that we can ensure proper and complete information to the newcomer. Requested that any changes or additions to the meeting list be hand written on a list and submitted to him. Policy & Procedure Brenda K. 1. Did not meet as a committee during this past month has had no requests for assistance. 2. Still waiting for policy from some ASC sub-committees. Public Information Laura V., Chairperson 1. Poster drives continues. 2. Have two upcoming presentations: Monroe-Woodbury HS, and the After School program in Newburgh Junior HS age. 3. Continue to work on a Public Service announcement. 4. Handed in receipts for Literature and Poster printing to the treasurer. 5. We meet the third Monday of the month @ 7:30 pm @ Saint Andrews Church in Beacon. 6. ASC Chairperson stressed the need to hold a Learning Day to increase service commitments. H. Website Ron T., chairperson 1. Hello everyone, this month is well. 2. The website is continuing to operate under www.openarmsarea.com 3. we are waiting for the revision of the motion that was submitted last month so it can go back to the groups to be voted on. 4. continue to monitor and update the current information. 5. Reminder - committees to submit a flyer on information to post their meeting date on the website. 6. Questions concerning this sub-committees policy; not having one on file with the P&P sub-committee, when it was submitted, etc. need clarification. I. Hospitality Howard B. (acting) 1. No written report 2. Agreed to continue to act as Hospitality on a month to month basis until someone is willing to step up. Old Business Open commitments Co-Chairperson - ASC Alternate RCM Co-secretary (Bob S. being considered needs to attend December ASC meeting) Co-treasurer Speaker Exchange/Homebound Chairperson B. Tabled Motions Q = 15 1. Policy Change to Website policy: To amend the website policy concerning names being posted on the website first names only and contact numbers. (current policy states that names can not be posted) Intent: to keep the website up to date with flyers and ASC meeting minutes, etc. Author: Ron T. website chairperson, Second: Kevin B. Amendment presented to change wording to read as follows: To establish an Open Arms Area Website Sub-committee Policy concerning the posting of personal information to the website in use with flyers and ASC meeting minutes, we will post first names, last name initials and contact telephone numbers only. Intent: to keep the policy consistent with NA practices of anonymity. Author: Ralph L. ASC Chairperson. GSRs are reminded to present this amendment to their perspective groups for voting conscious. 2 Request that the Convention Committee host a Give Back event/party at a cost of $2,000.00. Monies will be held back from any proceeds created at the convention only after all convention expenses are paid including the return of start-up money to the ASC. In the event that there is not enough money to cover the cost of this event the event will be cancelled. Intent: to thank our area for their support of the convention. Author: Dione M. CC Fundraising and Events chairperson Second: ?? Voting result: Passed 7/6/1 New Business Nominations Hospitality Hassina was nominated for this position and voted in unanimously by the body. Motions no new motions were presented to the body. Group Reports Fifteen GSRs in attendance with sixteen reports submitted. Group reports were waived - below are reports submitted in writing. Noon meetings held in Goshen made a donation to the ASC of $18.60 each total of $93.00. All groups need support. Boston H. reporting. A Womens Time for Change GSR: Sharon J.. Celebrations: none Donation: $4.85 Need support and trusted servants. A Spiritual Journey GSR: Brenda K. Celebrations: none Donation $15:00 We always meet , even on holidays. Womens JFT Topic. Change or Die II GSR: Roy H. Celebrations: none Donation: $.00 Group is changing name to The Miracle of Change, changing format to a rotating format and changing meeting time to one hour 7:00 8:00 pm Need support meeting is in jeopardy of closing. Oldest meeting in Newburgh. Mark M. reporting. Freedom From Bondage GSR: none Celebrations: none Donation: $.00 Womens topic meeting. Need trusted servants. Ann C reporting It Works: How and Why GSR: Jannett Celebrations: none Donation: $3.51 Keys to Success GSR: Sal D. Celebrations: Tom. 2 yrs Donation: $10.00 Living Miracles GSR: Marsha Celebrations: none Donation: $.00 Need support trusted servants Men on Point GSR: Roberto D. Celebrations: Mark R. 26 yrs Donation: $29.15 Recovery by the River GSR: James T. Celebrations: none Donation: ?? No written report was submitted. Group will be sponsoring their annual Thanksgiving Spiritual Breakfast 9:30 12:00 Thanksgiving Day at their regular meeting place. Admission is free all food donations and free will offerings are accepted Reflections GSR: Cory M. Celebrations: none Donation: $5.00 Need support Saturday Night Live GSR: Rodney C Celebrations: none Donation: $0.00 Needs speakers on traditions etc. and trusted servants Spiritual Journey GSR: Celebrations: Donation: $15.00 Spiritually Connected GSR: Ellen Celebrations: none Donation: $5.00 Group attendance has increased. This group is not in receipt of the NA Way magazine. Steps on Sunday GSR: Ann Celebrations: none Donation: $.00 Group is growing needs coffee maker. Steps to Life GSR: Alexis B. Celebrations: Steve 22 yrs Donation: $0.00 Time for a Change GSR: Hassina B. Celebrations: none Donation: $5.00 Group needs trusted servants. Wednesday Night Newcomers GSR: Howard R. Celebrations: nonr Donation: $10.00 Youth in Recovery GSR: Mike G. 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