ࡱ>  @ JbjbjVV (zr<r<7BPPPP***8@*T*d2|++(,+,+,+ , , ,{{{{{{{$}Rp{;5, ,;5;5{PP,+,+{>>>;5Pl,+,+{>;5{>>Nr,+w,+* .(?*)6&t0{|02|tpO;`+wd`@PPPP+ww , .v>/,0 , , ,{{"de>("Open Arms Area Service Committee  Meeting Minutes December 2, 2010 Meeting opened @ 7:30pm, by the secretary, with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. Officers in attendance Chairperson: Ralph L. Co- chairperson: vacant Secretary: Robin V. Treasurer: Daphne C. Policy and Procedure: absent Chairperson Comments Stated that his understanding of the role of the ASC Chairperson is to ensure effective format of the ASC meeting according to the Twelve Traditions and Twelve Concepts. Stated that he believes there is a lack of unity in this meeting and within the Area. We are experiencing personality issues, gossip, threats, etc that are not in line with our traditions and concepts. Stated the need to get back to basics to where we are supposed to be to further our primary purpose. Stated concerns for the lack of service those not willing or not showing up to honor their commitments to their groups. Stated he contacted NAWS for guidance and was given a suggestion that we declare a moratorium for all events not yet approved by this body to discover whether our events honor our primary purpose. It was also suggested that we request assistance from an experience Regional Member to help direct us through this process. Suggest that we develop an Ad Hoc committee to study these issues. Stated that he is going to suspend normal business activities to address the issue of the Give Back speaker jam and dance scheduled for December 11, 2010. Stated the ground rules for this discussion: comments will be heard by a show of hands and chosen by the chairperson. One person is to speak at a time. Discussions concerning personalities will not be heard. Give Back Event discussion. The following are statements made concerning reasoning for redress and reasons for and against this event. A. Statements concerning reasoning for redress 1. Original motion submitted in October had no intent stated, did not contain enough information and was not seconded. Was supposed to be resubmitted in November to then be taken back to the individual groups for their conscious. 2. Convention Committee is an ad hoc committee which was disband as of their last meeting held in November, therefore, there is no CC to hold this event. 3. At the November meeting it was stated that this motion needed to be voted on as a time sensitive issue because the facility had been secured and the flyers were produced. Many stated that this was not a time sensitive issue and should have been held over for vote in January to give time for group conscious. 4. Vote in November yielded a result of 7/6/1 which was not in alignment with our policy of requiring a 2/3 vote. 5. Concepts # 9 and # 11 were brought to the attention of the body. Stated that this event is not in line with these concepts. B. Statements from those for holding the event 1. Concerns about controversy over giving back to the community that supported the convention that may arise if cancelled. 2. Concerns about how this would affect the Open Arms Areas reputation by having members from other areas that received flyers and information showing up to a cancelled event. Not enough time to inform all areas of cancellation. 3. Money has already been allotted and distributed for this event. 4. Member stated that the event would go on with or without the ASC contribution. Stated that there are members willing to use their own time and money to fund this event and make sure it goes on. Same member also stated that he had contacted the person responsible for spending the funds distributed by the ASC by telephone during the ASC meeting and was told that beyond payment to the DJ no other money had been spent to date. C. Statement from those opposed to holding the event 1. Member stated that the convention was the Give Back - no further money should be spent. 2. GSRs were mis-informed when they were told that other areas have this type of event. D. Other comments and suggestions 1. Suggested that the Entertainment and Activities sub-committee take this over under their guidance. E&A member stated that there was not enough time before the event is scheduled to effectively oversee this. 2. Concerns about GSRs commitment to service, leaving the ASC prior to voting on motions, and lack of attendance beyond controversy were stated. 3. ASC chairperson spoke about an Area Planning Tool available through the RSC or NAWS that is available. Stated that we may be able to use this tool to revamp the ASC structure to make it more effective in dealing with these types of issues in the future. 4. Member suggested that we allow those involved to hold a speaker jam without a dinner and dance to use left over supplies and not have members from other areas show up for a cancelled event. Written motion was submitted by Mark M. but was ruled out of order because it was unclear. Motion was re-submitted see below (XI-A-1) 5. Concerns about the leftover inventory of supplies, the money allotted for the Give Back and the money withheld for the next convention were addressed. It was stated that all inventory should be turned over to the Entertainment and Activities subcommittee and all money should be returned to the ASC treasurer. Accurate accounting of inventory should also be submitted. 6. During this discussion a member asked whether we wanted to return to normal business or continue to suspend business to address this issue. A quorum of 29 GSRs in attendance voted to continue discussion until an agreement was met. Discussion ended with motion submitted. VII. Secretary report Report was suspended - Previous months minutes were not reviewed and accepted by the body. All GSRs and sub-committee chairs are reminded to give all reports in writing to the secretary in order to be included in the minutes. Reports can be emailed (preferred) prior to the ASC to DeliaDoxie@aol.com. Questions or copies of all documents can be requested verbally or by email. Treasurer report Daphne A. Reading of report was suspended written report was submitted and copies were distributed. Copies are available upon request. B. As per the report our balance at the close of Novembers meeting was $3,017.53 Which includes a prudent reserve of $1,650.00. C. Motion to accept report was not made. D. GSRs are reminded to review report for accurate donations reported. Regional Committee Member report Aisha A. Hopefully you all received my report from November Regional weekend. B. Message from RSO-All groups/meetings in their area must be listed on Regional meeting list, when a new group is started, contact the area meeting list person to add group to our list C. Insurance is based on the number of meetings. Region has 64 meetings listed in Open Arms Area, insurance is $832.00. I gave our last meeting list to Regional webmaster which has 71 groups listed. The annual policy for GNYR is $10,682.49 for approximately 12 Areas. If your meeting is not listed you have no insurance and is not covered. Meeting List Chairperson stated there are meetings listed as a courtesy that are not of this ASC. Those meetings are covered under their ASC insurance. D. I was informed that our website was not working, Ron was called, site was down due to lack of payment, hopefully this problem has been corrected. E. Again I would like to remind all Sub-committee Chairs to attend their Regional meetings. F. Regional E & A Event has Open Arms Area on Speaker Jam for December 11th speaker scheduled for 7:30PM, topic: Compassion. Do we have a volunteer for this commitment? Location: The Doe Fund-89 Porter Ave. Brooklyn, NY. Contact Trena 631-942-4897 G. MARLCNA (Mid-Atlantic Regional Learning Conference) XXV11 is scheduled Feb. 11,12,13, 2011, Lancaster, PA, Registration is $15.00 before 1/10/2011. H. Spanish Convention is Feb. 11-13, 2011 at Crowne Plaza Hotel, 66 Hale Ave. White, Plains, NY. Registration information 718-872-6460. I. Donation from Open Arms Area- $303.79 made on 11-13-2010. J. If anyone has questions they can contact me, 845-783-7088, Aisha@frontiernet.net Sub-committee reports Entertainment and Activities Joey, Chairperson absent, Jannetta reporting 1. Presented flyers for two events: New Years Eve Dinner and Dance, Bowling Night to be held on January 22, 2011. Reminded GSRs to take flyers back to their groups and make announcements of these events. 2. Financial report Halloween Dance Starting Balance $696.24 Monies collected +150.00 Hall Rental -100.00 DJ Expense -150.00 Printing costs - 10.00 Ending Balance $586.24 Helpline Barry T., Chairperson 1. No report submitted. Hospitals and Institutions John M., chairperson 1. Announced that this was his last ASC meeting as he is stepping down as per his Committees policy. Mark M. will be stepping into the Chairperson position in January. 2. A new secretary was voted in Cathy. 3. Literature purchase = $160.38 4. We are always seeking support. 5. Had 18 members in attendance at our last meeting with two new members orientated. Literature - Renee H. Literature sold @ ASC last month $735.58 Convention Sales - $ turned in this month 646.70 CC check for Basic Texts purchased 132.50 172.25 Literature purchase 749.81 Order copies and receipt book 14.21 Thirty-five Basic Text were returned to this committee from the CC Spanish literature available Have IP racks in different sizes, Literature on CD, and Miniature books available Received four gift addition Basic Texts owed to us from RSO. Double book cover in leather is on back order. Is seeking a co-chairperson and help with transporting and setting up literature at the ASC and other events. Meeting List Mark.- Chairperson 1. Had 1000 copies of the up-dated meeting list printed Total cost = $81.00 2. Changes to meeting list a. New name for Change of Die II is now The Miracle of Change with a rotating format b. Updated meeting info on the GNYR and NAWS web sites. c. Public Information and Helpline will meet in the Yellow room. Attendees are to enter the front of the building (South Ave). 3. Please either update or discard old meeting lists to insure we are giving correct information to the newcomer. 4. Requested that any changes or additions to the meeting list be hand written on a list and submitted to him. Policy & Procedure Brenda K. 1. Chairperson was absent but submitted a statement to the ASC secretary which read as follows: Due to my new career, I will not be able to continue serving as the Area Policy and Procedure Chair. The hours required of me in my job are very long and late into the evening, therefore I would not be able to attend the Area meetings. I regret having to resign, but I can not be in 2 places at one time. Thank you for the opportunity to serve our Area 2. Until someone is elected into this position please turn in any sub- committee policies to the secretary for safe keeping. Public Information Laura V., Chairperson 1. We meet the third Monday of the month @ 7:30 pm @ Saint Andrews Church in Beacon. 2. Have two upcoming presentations: Warwick Valley Central High School, and 21st Century Community Learning Center which is a Junior High School after school program in Newburgh. 3. Continue to work on a Public Service announcement and newspaper ad. 4. Handed in receipts for Literature and Poster printing to the treasurer. 5. Ordered and received more posters which we will be distributing to libraries, senior citizen centers, juvenile detention centers, courts and other community storefronts that will allow us to place them. 6. Continue to follow up with the coalition in the Montgomery/Walden area H. Website Ron T., chairperson 1. website has been shut down this month due to lack of funds, Attempted to contact the ASC Chairperson and Treasurer via phone twice to try to resolve this issue and to no avail the website has not been reactivated. 2. website will be shut down permanently Dec.14, 2010 as per an email we received from Homestead. 3. according to the June minutes we were supposed to receive funds of $143.94 for six months for the website and in August minutes we supposed to receive a credit card with these funds on it for the website we have not received either. 4. website was paid for through the month of October 5. requesting both the funds and the card at this meeting 6. submitting three policies for approval which are adapted from the Greater New York Region website, Chris M. gave permission to do so: Privacy Policy, Operating, and Subcommittee Policy and Procedures. All policies are available upon request. I. Hospitality Hassina 1. No written report Old Business A. Open commitments Co-Chairperson - ASC Alternate RCM Co-secretary Co-treasurer Speaker Exchange/Homebound Chairperson Policy and Procedure Chairperson. New Business A. Motions 1. For the ASC to pay for the facility to have a Speaker Jam. If there is food or a dance OK. Cost of $300.00 for facility. Intent: to carry the message of recovery. Author: Mark M. Second: Fred J. Result: 15/6/4 failed due to lack of 2/3 vote. Group Reports Thirty-three GSRs or group representatives signed the attendance sheet. Seventeen reports submitted. Group reports were suspended - below are reports submitted in writing. Hope without Dope GSR: Larry H. Celebrations: none Donation: none Needs new GSR to serve. Innervisions GSR: Laura S. Celebrations: none Donations: made directly to the RSC This group disagrees with the Give Back party and feels it is foolish spending of ASC funds, thus our December donation was made directly to the RSC. We feel it goes against our primary purpose and violates concept # 11. Group Anniversary 12/3/10 Eating meeting starts at 7:00pm with fellowship time meeting starts at its regular time of 8:00 pm. Christmas vigil will be held beginning 10:00 pm on 12/24 and end 6:00 pm 12/25 at St. Patricks CCD Building, Hunter Street, Highland Mills. It Works: How and Why GSR: Jannett Celebrations: none Donation: $0.00 Kickin it Live GSR: Jennifer J. Celebrations: none Donation: $30.00 Kick It GSR: Jack H. Celebrations: Christine C 1 yr Donation: $10.00 Men on Point GSR: Bob W. (new) Celebrations: none Donation: $0.00 Miracle of Change GSR: Roy A. Celebrations: none Donation: none needs suport Recovery by the River GSR: James T. Celebrations: Dave 1 yr, Joani 16 yrs, Cheryl 21 yrs Donation: $32.00 Reflections GSR: ?? Celebrations: Frank B 6 yrs Donation: $0.00 Need support Relationships GSR: Regina C Celebrations: none Donations: $20.00 Group anniversary went well. Saturday Morning Awakenings GSR: Adrian B. Celebrations: Jim 18 yrs Donations: $30.00 Saturday Night Fever GSR: Allison W. Celebrations: none Donations: $0.00 new group still getting established. Need support. Saturday Night Live GSR: Rodney C Celebrations: none Donation: $0.00 Needs support. Spiritually Connected GSR: Ellen Celebrations: none Donation: $18.00 Group attendance has increased. This group is not in receipt of the NA Way magazine. Steps to Life GSR: Alexis B. Celebrations: none Donation: $0.00 Meeting will be open on Christmas and New Years. Wednesday Night Newcomers GSR: Howard R. Celebrations: none Donation: $0.00 Youth in Recovery GSR: Mike G. Celebrations: none Donation: $8.00. Need support and trusted servants - treasurer. Closing 9:30 In Loving Service Robin V. 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