ࡱ>  @bjbjO O p-a-a84"""hd\";JJ(rrraaa~~~~~~~$ۀ~aaaaa~rr~arr~a~ cjreH~ 0;ejjjm<aaaaaaa~~^aaa;aaaaaaaaaaaaa : Open Arms Area Service Committee  Meeting Minutes December 5, 2013 Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer. The Twelve Traditions and Twelve Concepts were read. ADMINISTRATIVE BODY REPORTS Attendance Chairperson: Glenn D. Vice- chairperson: Alexis B. Secretary: Aimee H. Co-Treasurer: Jaclyn E. Treasurer: Gina B. Alt. RCM: Open RCM: Aisha H. Policy/Procedure: Open Chairperson Comments Alexis B. Welcomed all to the December, 2013 ASC meeting Welcomed new GSRs Stated that motions must be submitted prior to the end of old business. Stated that the basket would be passed for hospitality expenses during the meeting Noted rules from church Do Not Park Next to the Building. Park in designated spaces only. Secretary Report Aimee H. Asked that if any GSR is not receiving e-mailed minutes to please advise secretary Apologized that the November minutes went out later than usual Asked the body to review their respective Group and Sub-committee reports for errors and accuracy. Please be sure to enter all information from verbal report onto written report at ASC meeting or the information will not be recorded in the minutes. Mike B. stated that minutes were not being received by the GSRs in an appropriately timely manner and discussion about the ad hoc committee could not take place unless GSRs were informed. Requested to suspend order of the day to discuss ad hoc committee. Pros and cons were initially requested although there was some question as to what should be done according to Roberts Rules of Order. One pro was taken: that more experienced members need to be involved in the process (referring to a pro on why the ad hoc committee decision needed to be discussed). Gina read Roberts Rules of Order on the question and it was determined that a vote of GSRs needed to be taken to suspend orders of the day. A vote was taken and was opposed by a majority vote. Treasurer report Gina B. Written report submitted Report was accepted and seconded by the body. Policy & Procedure Open RCM Report Aisha H. Report given to the body (please see attached report). CAR report will be available online. CAR report review meeting will be in central location and is being planned. NAWS is increasing price on literature. PLEASE NOTE: Unless it is a service dog, no dogs are allowed in meetings due to insurance. Regional minutes will be up on the Regional website as soon as they are available. SUB-COMMITTEE REPORTS Entertainment and Activities Lauren P. Wrote check #388 for $37.84 to Lauren P. for flyers for speaker jam in December. Wrote check #389 for $85 to Goshen United Methodist church for speaker jam location. Speaker Jam is Saturday, December 7, 2013. Everything is coming together well. E&A will be meeting December 6, 2013 before Inner Visions at the Senior Center in Highland Mills to go over details. Brought flyer for approval for the January bowling event planned at the Hoe Bowl Lanes in Walden 1/18/14 from 9-12. Flyer was not approved because it was not submitted 60 days before the event. E&A agrees to hold event in February. Meeting location: Senior Center in Highland Mills where Inner Visions is held at 7:00 pm on the 2nd and 4th Friday of each month. Helpline Meghan M. Helpline is going well. Got one call for the month. 8 members are part of the committee. A few retirees have joined the committee so people are available to answer calls during the day. We are no longer having a meeting every month, but every three months. To join please see Megan M. Helpline needs support. You need 1 year clean time and a working knowledge of the 12 & 12 is required The Helpline works this way: when someone calls the Helpline, they have a numerical menu that lists meetings every day of the week and an option to speak to another recovering addict. Hospitals and Institutions Gil M. Met 12/4/13 at Middletown (75 Highland Ave. Middletown, NY at 7:30). Everything is ok. 11 people went to the H&I presentation. 17 people attended the meeting. 4 new members and 2 got orientation so we had six new members total. Can H&I do meetings at Bon Secours? It is very difficult for NA to get to Bon Secours as the H&I committee is very spread out as it is. We need a panel coordinator. $246.50 was spent on literature for November 10 commitments, 2 open (OCJ Mens and Sponsor Corner on Thursday) PLEASE NOTE: Temple Sinai has complained about H&I and the Tuesday night meeting there. Please do not congregate outside and smoke near the building. Literature Matt (transcribed from oral report) We ran out of Basic Texts and Just for Todays, but we have them now. We have a few pamphlets that are backordered. We ordered about $1200 last month and ordered $1200 this month. A couple of people have said they did not get what they ordered or what they paid for. PLEASE CHECK YOUR BAG BEFORE YOU LEAVE. If you do not get what you ordered, we will give it to you next month. Matt resigns from commitment due to a new job. PLEASE TAKE BACK TO YOUR GROUPS - WE NEED A LITERATURE CHAIRPERSON Meeting List -Dan B. 1,000 copies were made at the cost of $75. Receipt given to treasurer. Meetings out of our Area in Ellenville were removed from the meeting list. (Star Tuesday) Plan is for January to start printing from the regional list and switch over. Did not receive any input or updates from GSRs regarding new meeting list format. Will proceed as planned for January. Chris increased the font size on the meeting list a little, but because of the way the columns are there is not much else he can do to make the fonts larger. Public Information Open Speaker Exchange/Outreach/Homebound Open Web site Michael My computer broke and Ron and I have not met yet. We have been playing phone tag. Will post item ASAP. PLEASE BRING BACK TO GROUPS Website Committee needs support. Minutes need to be posted on the website in a timely manner as GSRs need to see them before the third week of the month. V. OLD BUSINESS Discussion on Ad Hoc committee to investigate moving the monthly ASC meeting from Washingtonville to another location closer to Monticello, or more central to the area. Donna - Monticello wants to be more involved with Area but it is hard for them to get down to Washingtonville. The Area meetings have been held in Washingtonville for 15-16 years. One option is Temple Sinai in Middletown, they will rent us a room for $25 a month and they have the space. Middletown seems fair, where everyone can meet. Note: There might be problems when the Temple is closed for religious holidays so the room might not be always be available. We will also need to make sure the room has enough space, someone mentioned the room at Temple Sinai is small. Montgomery was brought up as being central to the Area and should be investigated if we can meet there. It was also mentioned that bringing the ASC meeting closer to Monticello means we could be abandoning some groups who are regionally located in our Area (Monticello lies outside of our geographical area) and thats why we decided to have the meeting in Washingtonville. Chairperson stated - It was decided last month that Donna would head an ad-hoc committee to investigate alternative places for Area to meet. She will continue to fill that position but she needs help. PLEASE BRING BACK TO YOUR GROUPS Donna needs help with the ad hoc committee to investigate the possibility moving ASC monthly meeting place anyone who is interested should reach out to Donna. An ad-hoc committee does not need to be voted on and taken backs to the groups. Last year when it was brought up to have another Area Convention we asked Billy K. to look into tax liabilities and an ad-hoc committee was formed to investigate this without going back to the groups. We followed the same process with setting up an ad-hoc committee to look into alternative spaces for area to meet. Once that committee comes back to Area with its findings it will be decided if they are feasible and if so the GSRs will take it back to their groups for a vote. Other large geographical Areas have split where they have the Areas meetings between two locations 6 months in one location and 6 months in another to make it fair for all groups in the Area. Mike B. Was anyone notified about the ad-hoc committee so they could be involved? We didnt know anything about it. Chairperson stated: This was discussed at last months Area meeting and it was mentioned that if you want to help with the committee reach out to Donna. If you are not receiving the minutes please tell the secretary and she will make sure you get them. Every month she asks if you are getting the minutes and if not to tell her. If you dont tell us youre not getting the minutes, then how can we know there is a problem? The meeting minutes were late in November, but they were not late in September or October, also other have verified that they get their minutes. Tabled Motions none NEW BUSINESS Nominations Policy and Procedures Open Alternate RCM - Open PI Open Speaker Exchange Outreach/Homebound Open Welcoming Committee - Open GROUP REPORTS The following was developed through submitted reports: 3-7-11 Louise H. Celebration Sean J. 11 years - Donation $22.40 Back From the Grave GSR Lauren P (alt.). Group doing well. Celebration John M. 24 years - Donation $45.00 Back to Basics GSR Knowledge Donation $150.00 NEEDS TRUSTED SERVANTS Basic Inspirations GSR Russell M. Donation $0 By the Book GSR Jose All is well Donation $0 Change or Die GSR Billy K. Celebrations Aric 3 years; Julius 1 year; Ralph P. 20 years - Donation $40.00 Clean & Crazy GSR Raphael Donation - $25.00 Dopeless Hope Fiends GSR Alex E.- Donation $6.00 Goshen Nooners GSR Michael Donation - $0 Innervisions GSR Aimee H (alt.) Donation $63.30 It Works How & Why GSR (?) Donation - $9.00 Just for Today GSR Craig F. Donation $41.00 Keys to Success GSR James T. Celebrations Tom 5 years Donation $10.00 Men on Point GSR Bruce Mens Topic Meeting Monday 7:30 Needs support and trusted servants Donation $40.00 Recovery by the River GSR Barry T. Celebrations Star 2 years; Donation $14.00 Saturday Morning Awakening GSR LaVerne donation $0 Saturday Nite Beginners GSR Freddy J. NEEDS TRUSTED SERVANTS - Donation $11.00 Saturday Nite Fever GSR Shane P. Celebrations Brandon 1 year; Brooklyn Jeff - Donation $20.00 Some Are Sicker than Others GSR Barry T Celebrations - Andrea Donation $0.00 Steps on Sunday GSR James B. Celebrations Ann 6 years; meets at 172 Liberty Street, at 1:00 pm. Donation $2.50 Steps to Life GSR Robin V. Donation $44.25 Turn It Over GSR Mark H. Meets Tuesday 7:30 pm, St. Andrews Church Beacon Group is doing well Celebrations Mike D. 22 years; Mark H. 22 years; Donation $48.25 THE GROUP WILL NOT BE HAVING A MEETING ON CHRISTMAS EVE (Tues. 12/24). The church needs the meeting space. Wednesday Night Newcomers - GSR - Howard - Celebrations Stacy 5 years; Donation - $0 MEETING CLOSED 9:35 pm OPEN ARMS AREA TREASURERS REPORT 11-7-13 GINA BRADSHAW from 10-3-13 Total group donations $ 672.47 Literature sales collected + $ 614.00 Total Deposited from 10-2013 area meeting $1,286.47 Money carried over from September + $ 1,079.00 Prudent reserve (includes $2000 revolving funds) + $ 4000.00 Total $6,365.47 Minus Checks written - $1,279.48 TOTAL - PROVED TO BANK STATEMENT ATTACHED $ 5,085.99 Money paid out during June 2013 Check# 1162 Grace Baptist Church Rent - $ 50.00 Check# 1163 Byrnes Messaging-Helpline - $59.79 Check# 1164 Dan B.- Meeting Lists - $75.00 Check# 1165 GNYRSO- Invoice# 1165 - $243.04 Check# 1166 GNYRSO Invoice# 9808 - $851.65 Total checks written = $1,279.48 Total In Bank $5085.99 Minus Balance To Hold - $4000.00 Amount to pay bills available for November $1085.99  Detailed Group donations Dopeless Hope Fiends $ 8.00 3-7-11 $ 56.00 Innervisions $ 88.00 Steps In The Right Direction $ 28.62 Reach Out $ 20.00 Sat. Night Fever $ 40.00 Basic Inspirations $ 7.00 Steps To Life $ 76.00 Saturday Night Beginners $ 36.65 Change Or Die $ 165.00 Spiritual Solutions $ 6.25 Back From The Grave $ 45.00 Goshen Nooners $ 64.90 Recovery By The River $ 10.00 Some Are Sicker Than Others $ 10.00 Back On Track $ 10.00 Basket $ 1.05 Total group Donations $ 671.42 RCM REPORT - December 5, 2013 Greetings to All, Regional weekend was held on November 9th-10th, 154 Christopher street, NYC. All regional administrative reports forwarded to open arms secretary, Aimee. Correction made on BOD financial report Open Arms was listed for debt of $1744.60 which was incorrect. This amount was paid. BOD still working on insurance for areas, RCMs will be notified when list is completed, hopefully at next bod meeting 12-7. The Conference Agenda Report 2014 will be available online, regional delegate will be hosting several workshops, location and dates to be announced. All GSRs are encouraged to attend. The C.A.R. will contain projects, motions and proposals that will be voted on at the world service conference (the service system project, traditions book project etc.) Learn about what is new in our fellowship, get informed and decide how you will vote on changes in our fellowship. MARLCNA (mid-Atlantic regional learning conference) will be held on February 7, 8, 9 1014 in Lancaster, PA. I plan to attend. Motions from September 1-to eliminate newsletter-passes 2-to amend policy to allow RSO pol members who serve in the pool for one continuous year, be allowed to run for RSO director-passes 3-funds for traditions book workshop $260.00 in Feb-Mar 2014-passed No new motions for groups from this regional weekend. NAWS is increasing prices on literature across all items, RSO will send out special communication on pricing in December. 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