BIG SANDY ANNUAL MEETING MINUTES
JULY 18, 2009

Attendance: Linda & Paul Mishkin, Sandy & Bruce Maeder, Maria Civita, Paul Paget, Debbie & Al Villanucci, Lauren Gilbert, Brenda Dumas, Jayne Fraser, Leigh & Chris Fisher, Eric Miller, George & Joanne Osgood, Ed Lewis, Karen & Michael McDonnell, Wayne & Judy Lucier

Proxy Votes: Deborah Bushway, Charlie Brown, W. Fleming

Meeting commenced at 9:45 AM in Bruce & Sandy Maeder's garage. Debbie Villanucci, Secretary of Big Sandy Association declared that a quorum was present for the meeting.

Copies of 2008 Annual Meeting Minutes, Motorbike regulations, Common Courtesies were distributed to members.

President Report:

Paul Mishkin welcomed all who attended and mentioned the newest members to Big Sandy Assoc., Michael & Karen McDonnell who have purchsed the former Jackman residence. 

First order of business was unanimous acceptance of the 2008 minutes.

Paul indicated at a prior meeting the directors had reviewed the financial reports and found that the books were in order.  Paul reveiwed his 1st year as president

Treasurer's Report: Maria Civita

Maria provided copies of the July 1, 2008 to July 16, 2009 profit & loss statement. She indicated that a balance of $102.00 was still outstanding and she has notified those 2 members. The Big Sandy Assoc. checking account balance at year end was $8386.72. The  Members unanimously accepted the financial report.
Maria indicated that she was stepping down as Treasurere after 3 years and on her behalf wanted to thank everyone who has supported her these years. The Directors and the members in attendance commended Maria for the excellent work she has done with the accounting software and all the billing & collection work that was involved.

Secretary Report: Debbie Villanucci

Debbie distributed  2008 Annual Meeting Minutes, motorbike regulations, common coutesies.  Debbie also requested everyone update there information on the Big Sandy Members list.  Members unanimously accepted motorbike regulations & common courtesies  for another year. The new Big Sandy Association sign at the top of the hill was installed this year plus a new beach sign, Debbie was reconginzed for her work in design and communications with Muddy River Signs.

Dock Manager: Al Villanucci
Al reported that 1 dock is reserved and 1 is still available. Al also spoke about an issue that has been brought to his attention concerning   
swimming and diving off the docks, he explained that there are pilings of cement holding down the docks and if anyone who dives could hit one and be very seriously injured. He mention that there is a sign upon entering the dock area notifing members and there guests of the rule of no diving or swimming. Please inform your guests and renters of all the regulations to the dock. 

Snow plowing: Eric Miller
Eric reported that this year was another hard winter and Mike Ward did an excellent job plowing. He recommended staying wtih Mike Ward for another year.
Eric will ask Mike Ward in August for the cost for this coming season and notify each member before the sign up in October.  Last year's price was $3025.00 which $600.00 was paid by Big Sandy Assoc. and the remaining balance was divided up by 12 members. 

Road Management: Bruce Maeder & George Osgood

Bruce reviewed the completed road work done this year including grading & new signs. Bruce handed out pictures of proposed work on bottom half of the road with a hand out showing where repairs are needed. He received 3 proposals for the hot top project to repair the damaged section from pole #12 to pole #9, the lowest bidder was Pine Tree Paving @ $14039.00 it covers a section measuring approx. 870 feet x 18 feet. The work includeds shim & overlay with 1.5 inches of asphalt. A motion for an assesment for this work was made and  The members unanimously voted a $200.00 assesment to be paid by each member by October 1, 2009.  This work is to be scheduled the week following the Fryeburg Fair 2009. Everyone will be given written notice as to when this work will start and finish. The road needs to be closed completely with no traffic on it for a couple of days. Bruce also raised the fact that section B the top of the hill is all set for now but will need investment in additional work in the coming years. Speeding is always a concern and members need to tell there renters and guests to respect the speed limt of 15 MPH.  Bruce still has a few members names that came off the old sign at the top of hill so if anyone has'nt received theirs yet, please get in touch with him.

Bill Webster made a motion to increase the dues to $250.00 this year payable by January 1st. 2010. The increase of $25.00 in dues is for expenses of keeping the road and other incidental costs associated with Big Sandy Assoc.. Members unanimously accepted the increase dues to $250.00 due on January 1st. 2010.

Voting of Officers:

Nominations as follows:
Paul Mishkin-President & Director
Paul Paget-Director
Bruce Maeder-Director
Treasurer-Leigh Fisher
Secretary-Debbie Villanucci

A unanimous voice vote approved all for a 1 year term and all accepted.

Please make a note that the assesment of $200.00 and dues of $250.00 are to be mailed to:
Leigh Fisher
58 Maple Ave.
Scarborough, ME 04074

There being no other business the meeting was adjourned at 10:45AM and was followed by a social hour of coffee & donuts by the attending members.

Next annual meeting will be held on:
JULY 10th, 2010 @ 9:30 AM
Beach Parking Area