Arenac Public Transportation Authority
Regular Meeting
May 21st, 2025, 5:00 pm
APTA Conference Room

Pledge 5:07pm Bill called the meeting to order

Roll Call:
Ray Koroleski, Ashley Sweet, Nancy Selle, Mike Bowers, Angie Masson, Rachel Vallad excused absence, Jim Hazeltine   

Guest: Bill Francis

Approval of Agenda Nancy approved the agenda with no corrections, Ashley second, all in favor. 

Approval of Minutes (04.23.2025) Mike approved the minutes with no corrections, Nancy second, all in favor. 

Treasurer’s Report Nancy approved the bills, financial and investment report with the discussion that the next expense report would be cleaned up for easier read. Mike second, all in favor. 
Approval of Bills
Financial Report
Investment Report increased $4.80 444,492.86

Public Comment: No one attended 

Old Business:
A.	Facility Construction NEPA update 05.13.2025: FTA and MDOT are determining funding sources (MDOT plans to apply for discretionary funding) We don’t have the update from the cost from MDOT what they will help pay. Moving forward with the plans and we’ll try to get that information for the board. 
B.	ESTA verbiage in APTA policy handbook Insert 30 hours, 1 hour PTO
C.	APTA / Bay Metro operating agreement Direct in/out at Family Fare only. Bill will need to talk to Eric the owner of Family Fare, to see if the use of the parking lot is allowed.  
D.	APTA financial report update Will update with S&S. 

New Business:
a.	APTA expanding space inside AECC 
i.	Take over the library for Ops Manager office, new conference/meeting space. The space costs too much to use the library, they will find space within our space with have. Look into temporary installation walls to give privacy and soundproof. This will be given to Ray as an office.  
b.	Dispatch manpower, office space, and software reorganization
i.	Trip Master Software VS. PT trans $5,000 yearly. New software will need to increase the budget $10,000. Jim approved the increase for Trip Master Software, Mike second, all in favor. 
1.	One-time fee: $750 
2.	Monthly fee: $1,375.20

ii.	Tablets in vehicles
1.	AT&T First Net Service / $14.85 One Time Fee (Tablets)
2.	$550 (Includes radio service, paying $408 now)
iii.	Two full-time dispatchers, one part time, Office admin Mike approved hiring a full-time dispatcher 15.50 per hour about 20,000-30,000 a year, Jim second all in favor. 
1.	Dispatcher on duty handles current day schedule, radio, and same day/next day callers
2.	Office admin handles scheduling two days out and future rides
3.	Part time dispatcher to avoid going into overtime, PTO, and Saturday work rotation.

Director’s Report: 
•	July 3rd Employee Appreciate lunch (Sub sandwiches, chips, drinks, etc., handing the responsibility over to Julia. 
•	Nancy approved director and operation manger pay increase, Angie second, all in favor. Staffing Driver’s pay was increased November 2024: We will increase the directors and operation managers as well by 4% from November 2024-May 31, 2025, paid in a lump sum.  Moving forward they will have an increase of 4% added to their regular checks. Review October 2025 Evaluations are due, cap of 2% increase per employee.   
•	#130 getting fixed again, getting vehicle wrapped. 

Adjourn Ashley 6:32 pm

Minutes Angie Masson 5/21/25